Frag swap logistics

[Gordo]

So lets start getting all the details worked out for the frag swap. What can everyone bring? I've got a 20G tank and light, several heaters, & about 6 power heads. I've also got 3 tables & about 10 chairs. Here's what I can think of that we need.

Tanks
PH's
heaters
lights
power cords
power strips
tables
chairs
pens to mark the tanks with
towels

refreshments ??

What else?

Gordo

 

[jesshimom]

I can take care of the refreshments (still have them leftover).

I can bring a bunch of towels, the one folding rectangle table and six folding chairs.

We dont have any other heaters etc not in use

 

[Alice]

In my garage I found all those shallow tubs we used for the frag demo at the Calfo meeting. They're probably too shallow for this purpose but I've got em. Unless someone else has room to store them, I'll just keep them in the garage until we need them. Also in the box was a new roll of raffle tickets, some name tags and pens so I'll bring those to the meeting.

I have several extension cords but no other extra equipment right now.

Does Eric have any tables/chairs that he can provide?

 

[Wolfesbane]

Didn't Eric say that he'd have some extra tanks set up as well? And a long counter for them?

I have a heater and a ph I can bring. I can also bring a couple of grease pencils for marking tanks and sharpies for marking bags.

Will we need salt or will Eric be providing that?

~ Steve

 

[mojoreef]

I have a large truck mount water tank that will be able to provide all the water needed. So I should be able to take care of the water needs myself. I will call erik for times and such.
I also have some heaters, about four I believe and some PH's, so I will bring those.
Tables and chairs can be rented if need at the united rentals for fairly cheap if with have to. Frm the emails that are going around it sounds like the tanks are all going to go onto the counters and such so we might be good thier, I will make a call to erik.
Alice how deep are those tanks again???
Between gordon, paul and eric I think we may have the tank thing covered.

Mike

 

[Alice]

deep enough for frags and heaters, prolly not powerheads.

 

[jesshimom]

Hey troopssss.... I think we need to decide how we are going to communicate!! I have a million email from all of us, then I have email that says there are posts here, then I come to read the posts besides... I think we are making ourselves invest extra time just trying to figure out where we are supposed to read.

Can we vote on if we are going to use the forum or email for all these kinds of things????

I think the forum makes way more sense as we only have to read things once, not get ten emails from everyone else.

Just my thoughts.

 

[jesshimom]

Hey Gordon... Are the cards ready or will they be for the swap??? It would be nice to be able to hand people cards rather than having to mail later. Just checking....

MIKE: Re: renting the tables and chairs... My escape won't hold all that! If someone has a truck that can meet me there so I can pay, that would work if you think we still need it. Scott's truck is not reliable to go that far. At least I'm not riding with him!! So far we have 26 available chairs and four tables without renting.

Just a question, why the hassles with bringing all these little tanks if Alice has the shallow tubs?? I read they are too shallow for powerheads, but if they worked at the Calfo deal, why won't they work here? Sounds easier, just curious.

Also, checked with the hotel, and the dates are correct with the third Saturdays. What about February though??? Will we need the room??? And, if you guys think there will be more than 100 people for the vendor thing or anything else, we have to let the hotel know, especially if we want a bunch of tables or whatever. As it is, I have the rooms set up theater seating, with three 8 foot display tables up front, just in case.

Colleen

 

[reedman]

I don't remember a whole lot of people sitting down during the frag swaps in the past, so my 2 cents is not to worry too much about chairs. Tables we'll need to set the tubs/tanks/whatever we decide on. I think if we use the smaller powerheads we could get away with the tubs. Their are people that just float bags for the whole event, a tub is better than that and you can see the corals from above better. I think this is the way to go.

I have to agree with Colleen. The bombardment of e-mails is getting a bit out of hand. I think we should try to either have a live chat to plan or use this forum if we can't all get together for the chat.

-Reed

 

[mojoreef]

Well I vote for here on the communication thing.

Collin after looking here and the emails I think we are ok on both chairs and tables, so lets scratch on that one.

From what I see we have 6 tanks so far, I have a 20 long also so 7 then, I say we just bring in a few of the tubs from Alice to make up for it. Remember Eric has a few large frag tanks in line also.

I have the water arranged, I will drop 3 100 gallon garbage cans off to eric, then take my truck tank and go to the aquarium for the water. I will get it all done on friday so the water can heat up and get touched up with salt, then its just a matter of pumping water into the various tanks, so all good thier

I think we are ok on most equipment, with possibly the exception of lights. I have a bunch of clip on lights from home depot, not the fanciest but they should do the job, let me know on that.

Collin lets keep this thread for the logistics of the frag swap and put the balance of the other stuff in the appropriate threads, that way we dont loose your questions or statements

Mike

 

[Gordo]

Here's the latest tally on equipment for the meeting. The only thing we're short on is lighting & heaters. I'm going to put post out requesting people bring lights and heaters. Please take note of what you have volunteered to bring.

Tanks - {Paul (1)50 (2)20 (2)10} {Gordon (1)20} {Reed (1)29} {Mike (1)20}
PH's - {Gordo ~7} {Steve 1} {Reed 3} {Mike 2} {Paul 2}
heaters {Gordon 4} {Steve 1} {Mike 4} {Paul 2}
lights - {Paul (1)4' (1)36" (1)24"} {Reed (1)4'} {Gordon (1)24"}
power cords & strips- {Gordon 5} {Alice 2} {Mike 2}
tables - {Gordon 3} {Colleen 1}
chairs - {Gordon 10} {Colleen 6}
pens to mark the tanks with - Steve
towels -Colleen

Gordon

 

[Wolfesbane]

Shall I make up ballots and a ballot box for the election?

I think we should also have a list of the people who have already been nominated/expressed interest in a position posted at the frag swap somewhere. If new people are interested, we can add them to the list.

~ Steve

 

[mojoreef]

YEa steve why dont you run with the election thing. I think Paul has a list of those that were nominated, and then thier are more on the thread in the psas forum. I do believe it should be open to new folks also, so maybe as folks renew thier membership we can ask them thier and then put them on the ballot. Make sure to distinguish between that and folks that just want to help out every so often. We need to get thier early and set up the membership table at the door so we can get all folks. If I remember correctly all memberships are due.
Gordon I also have 4 heaters and a couple of PH's and cords I can bring

Mike

 

[reedman]

When is "early"?

I'm happy to show up early to help setup, but I don't want to be there well before everyone else. Are we talking show up at 4 PM or 2 PM or.....?

 

[Gordo]

It's been my experience that it takes about 1.5 hours to set everything up. So let's say 4:30

 

[Fragman]

I've got 2 lights not 1, and I'll bring a couple small powerheads and 2 heaters. Eric is planning on being there by 4pm. Two hours should be plenty of time to set up.

Paul

 

[jesshimom]

I'm with Steve on the election thing.

I only have a comment regarding asking new people if they want to be on the ballot. THat's fine, but I think they should know what it entails, rather than a casual oh so you want to be president or whatever. I mean we all have seen what can happen if things aren't organized and planned correctly. I think we need a seperate list for those who really want to do something and help out. THat's different than being on a ballot... They need to know it is quite a committment, more than I thought (but not more than I'm willing to do).

I dont know if anyone has heard from Jeremy but at the BBQ he said he wanted to run for everything....

 

[Fragman]

Regarding the elections:

We have had the word out for 3 months now that there would be an election in September. We should simply list the offices and the choices but leave a space for write-ins. Every existing member has had ample time to be nominated. I say that we pass out the ballot to members and have them vote when they first arrive. The results can be emailed out and posted on the PSAS forum.

Paul

 

[Gordo]

I agree with Paul. Everyone has gotten two notices that the elections will be held Saturday. If anyone was truly interested that would have stepped forward by now. I say we leave a space under each position for a write in vote. From the election thread here's the nominations I have.

President - Mike
VP - Reed
Secretary - Alice
Treasurer - Colleen
Event Coordinator - Steve
Membership - I was not formally nominated, but I'm interested in continuing the job. There was also someone named Kim (Klane on the board) on the thread that said he/she was interested in the position. I looked in our member list and we have a Kim Lane so I'm guessing that is Klane on the board.

Steve, Can you contact Kim and see if he/she is still interested in running before you make up the ballots?

Also here’s the latest tally on equipment. I think we have everything we need accept a couple more lights. I’ll get those rounded up.

Tanks - {Paul (1)50 (2)20 (2)10} {Gordon (1)20} {Reed (1)29} {Mike (1)20}
PH's - {Gordo ~7} {Steve 1} {Reed 3} {Mike 2} {Paul 2}
heaters {Gordon 4} {Steve 1} {Mike 4} {Paul 2}
lights - {Paul (1)4' (1)36" (1)24"} {Reed (1)4'} {Gordon (1)24"}
power cords & strips- {Gordon 5} {Alice 2} {Mike 2}
tables - {Gordon 3} {Colleen 1}
chairs - {Gordon 10} {Colleen 6}
pens to mark the tanks with - Steve
towels -Colleen

 

[Alice]

If we're short on chairs can we just put up a post into the frag swap thread? People could bring their camp or folding chairs; I think enough will get the message so that those who want to sit can find a spot.